• Assists the Project Manager in the training and mentoring of Junior Designers and Detailers.
• Maintains detailed records of communications with customers, stakeholders, vendors, and team members using our internal documentation system.
• Basic understanding of specific design discipline working to minimize gaps in knowledge both in design, basics in fabrication and constructibility.
• Visually reviews contract drawing plans and own shop drawing plans for defects in design work prior to QAQC handoff. 
• Assists the Project Manager in the training and mentoring of Junior Designers and Detailers.
• May assist or supervise in data collection and/or job site walks for field verification.
• May hold project manager responsibilities on or during some projects; tasks include establishing project scope with the customer, scheduling work, maintaining communication with the customer, attending meetings, implementing a QA/QC plan, and performing job close out processes.
• Ensure application of design standards in all current platforms (including Revit & Navisworks).
• Work with Project Managers on assigned design and drafting tasks.
• Work with Junior Designers to execute design tasks.
• Prepares electronic drawings and virtual models with accuracy, neatness, and efficiency using Revit.
• Ability to use Revit, Navisworks and Bluebeam at a consistent and high-level; approaches Project Manager and Leadership with requests on specific training of any areas of skill and experience that are deficient. 
• Works with Project Managers to construct design & modeling approaches and concepts on assigned projects.
• Performs modeling, coordinating and conflict resolution process in Revit and Navisworks; anticipates problems and potential conflicts and communicates promptly to the Project Manager; ability to identify and provide recommended solutions. 
• Performs detailing and annotating process that matches industry standard level of care; prepare fully organized and complete deliverable packages with clear and concise visual layout and textual information; Annotation layouts are clean, symmetrical, consistent and has a completeness in relaying the necessary information to engineers, architects, field construction teams and fabrication shops. 
• Attends project update meetings with both customers and team members; composure in meetings is maintained with a respectful attitude and by engaging in dialogue with effective communication among attendees and Project Manager.
• Assists the Project Manager in communication with clients, stakeholders and team members. 
• Maintains detailed records of communications with customers, stakeholders, vendors, and team members using our internal documentation system. 
• Basic understanding of specific design discipline working to minimize gaps in knowledge both in design, basics in fabrication and constructibility. 
• Visually reviews contract drawing plans and own shop drawing plans for defects in design work prior to QAQC handoff.

Strategy

• Drive the culture on the foundation of the core values
• Participate in strategic planning
• Assist in the implementation of the strategic plan
• Provide strategic leadership for the organization

Business Development / Marketing & Sales Development

• Have a vision and direction for Business Development Marketing & Sales
• Oversee processes
• Drive continuous improvement
• Participate in the development and updating of Roles Profiles
• Assess desire & skill sets of people
• Review industry compensation
• Facilitate an effective Review Process
• Participates in establishing a Leadership Development Program for certain individuals
• Assist in the development of Personal Development Plans
• Assist in the development of training / developing / coaching & mentoring programs
• Provide input on compensation programs
• Conduct Employee Surveys
• Provide input on Retention Program
• Work with the Leadership Team to recruit, interview, hire & on-board staff

Business Development / Marketing & Sales

• Lead the effort of fostering Business Development, Marketing & Sales within the firm culture
• Develop and implement the Client Relationship Management (CRM) Database
• Execute the Market Share Process – focused on market segments / new clients / new business
• Work with Leadership Team to execute the Client Share Process – focused on existing clients / growing existing business
• Accountable for the Company Wide Marketing Plan to develop, place and manage the brand
• Run an effective BD & Marketing Meeting

External Leadership / Community

• Establish a business - public presence
• Develop an “Inner Circle”
• Be a leader in industry associations
• Participate in a PEER Group
• Actively advocate for the firm
• Serve as the primary spokesperson and representative for the firm
• Assure that the firm is consistently presented in a strong, positive image to relevant stakeholders
• Promote economic development within communities
• Establish Corporate Social Responsibility (CSR) program

Strategy

• Drive the culture on the foundation of the core values 
• Participate in strategic planning
• Assist in the implementation of the strategic plan
• Provide strategic leadership for the organization

Engineering

• Maintain and monitor staffing levels, knowledge-skills-attributes, expectations and motivation to fulfill organizational requirements
• Work with Project Managers regarding all personnel assignments with emphasis on matching skills to project requirements
• Work with Project Managers regarding project status reports and delivery schedules and distribute to project teams
• Establish, monitor, and train personnel on work plans that deliver profitable projects on time to satisfied clients
• Oversee a strict quality control program and procedures for design through construction including budget and schedule objectives
• Analyze and continually improve the quality of firm deliverables
• Trouble-shoot problem projects and work with teams to remedy production issues
• Leverage “lessons learned” company-wide
• Evaluate trends and disruptions; incorporate emerging technologies into new company capabilities.
• Lead, mentor and refine the project management team to execute management and organizational planning for projects and guide them in delivering quality products and services to the client in a timely manner.
• Evolve the company’s engineering expertise, design services and production model as capabilities grow and improve.
• Builds, develops, and grows any business relationships vital to the success of the company.
• Supervises important job closeout processes to ensure documentation, lessons learned and filings are complete.
• Actively meet with project managers to increase knowledge of project scopes, budgeting and revenue projects.
• Full control of engineering and design department software needs, budgets and purchases necessary for staff to deliver products and services and internal management and organizational needs that support production.
• Report directly to CEO and CFO for quarterly revenue projections and maintaining budgets.
• Oversees and assures proper administration of all monthly project billings.
• Assists in developing the company staffing plan and preliminary man hour budgets on all company-wide active and projected projects.

Engineering Development

• Have a vision and direction for engineering 
• Oversee processes 
• Drive continuous improvement
• Participate in the development & updating of Roles Profiles
• Assess desire & skill sets of people 
• Review industry compensation 
• Facilitate an effective Review Process
• Participates in establishing a Leadership Development Program for certain individuals
• Assist in the development of Personal Development Plans
• Assist in the development of training / developing / coaching & mentoring programs
• Provide input on compensation programs
• Conduct Employee Surveys
• Provide input on Retention Program
• Work with the Leadership Team to recruit, interview, hire & on-board staff

Business Development / Marketing & Sales

• Lead the effort of fostering Business Development, Marketing & Sales within the culture
• Utilize the Client Relationship Management (CRM) Database
• Participate in the Market Share Process – focused on market segments / new clients / new business
• Work with Leadership Team to execute the Client Share Process – focused on existing clients / growing existing business
• Participate in a BD & Marketing Meeting

Finance / Risk Management

• Lead Core Discipline risk management
• Lead project oriented risk management
• Understand and comply with all client contracts
• Understand and comply with all relevant insurance requirements
• Manage compliance with any legal and regulatory requirements
• Assesses and anticipate project risks to develop procedures for mitigation and response strategies for projects managers and designers
• Actively review contracts, agreements and terms from clients, direct legal team on necessary returned comments, negotiate contractual agreements and terms that protect the company’s risk level
• Implements and grows a proactive Quality Assurance/Quality Control (QA/QC) plan for the company

External Leadership / Community

• Establish a business - public presence
• Develop an “Inner Circle”
• Be a leader in industry associations
• Participate in a PEER Group
• Actively advocate for the firm
• Serve as the primary spokesperson and representative for the firm
• Assure that the firm is consistently presented in a strong, positive image to relevant stakeholders
• Promote economic development within communities
• Establish Corporate Social Responsibility (CSR) program

• Actively participate in assisting and administering the estimating and project management teams for procuring, organizing and coordinating all initial, ongoing and closeout processes.
• Operates with a strong sense of urgency in meeting both internal and external deadlines. 
• Responsible for documenting, coordinating and distributing incoming proposal requests to estimating team; monitors, maintains and distributes estimating sales list on regular basis; communicates upcoming due dates for proposals with estimators.
• Converts estimates to projects when projects are awarded by client; sends out new project award information to project management and accounting departments.
• Prepares scope review and assessment meetings with project team, sets up targeted tasks in project management software. 
• Responsible for creating projects in accounting software with detailed project and estimating information; add all cost codes related to project as directed from scope review.
• Procures and organizes all necessary purchase orders, Revit and CAD authoring files, project documentation and schedules from clients and vendors.
• Responsible for processing all contract documents and maintaining procurement documents in an organized and systematic manner for project managers.
• Responsible in performing a complete and thorough setup of all Revit files, sheet setups, and Navisworks exports based on project scope and needs for project management and design team. 
• Communicates the required mechanical and plumbing services to database manager; monitors turnaround time and loads services into projects for design team.
• Oversees the efforts of project required equipment models for project; monitors initial content and fixture placement for projects with designers.
• Coordinates handoff from modeling team to detailing team; responsible for tracking progress for annotated deliverable sets to project manager.
• Prepares and distributes close out documentation at the end of all projects.

Key Responsibilities

• Profound sense of responsibility for the overall success of the firm
• Must maintain a high-level organizational skillset for all incoming and outgoing communications clients, external stakeholders and internal project team.
• Confirms the project scope and requirements with the client and other stakeholders. 
• Works closely with the Project Coordinator to initiate the internal kickoff meeting with the project team to review details and leads the runway for successful project setup.
• Confirms a final man hour budget that identifies tasks and hours to complete, uncovering any budget gaps and creating an action plan to bring the job to profitability.
• Works with the client to understand schedule & deliverable expectations and, with team input, proposes interim milestones to the schedule for proper information flow, adjusting as necessary throughout the project.
• Schedules work, communicates schedule information to the project team, monitors manpower requirements, and assists in updating resources with current man hour projections in bi-weekly Project Review meetings with the leadership team.
• Attends and schedules all necessary meetings with clients, stakeholders and internal team.
• Facilitates clear and continuous communication to entire project team with important details and continually solicits client and internal team for project information as required.
• Prepares and implements a proactive Quality Assurance/Quality Control (QA/QC) plan for projects.
• Keeps an active eye on designer's time to complete tasks while evaluating designers abilities, knowledge and understanding of the tasks they are being required to perform.  Report any shortcomings to leadership for training and development plans.
• Prep all active project’s pay applications in a timely manner for billing department every month.
• Monitors budget throughout project and works with project team to schedule work in accordance with man hours; approaches leadership as soon as budget or schedule is compromised; proactively assess and submits mitigation plan for potential busts in budgets.
• Identifies, negotiates, and administers fees for change order requests or any additional services as needed.
• Builds, develops, and grows any business relationships vital to the success of the project and engages in business development activities with the current client base.
• Supervises the job closeout process to ensure documentation, lessons learned, and filings are complete.
• Utilize FAI’s project management software to track all tasks and deliverables for all assigned projects.
• Creates and submits RFIs for clients using FAI’s internal documentation standards.
• Supports in the training and development of new-hires in collaboration with the Team Development Coordinator.

Business Development / Marketing & Sales

• Actively seek opportunities to increase sales with current clients.
• Develop relationships with current clients and potential clients you are in contact with.
• Work with Leadership Team when growing new and existing business.

Finance / Risk Management

• Anticipate project risks; develop procedures for mitigation & response strategies for project managers and designers.
• Collaborates with Leadership to build, implement and grow a proactive Quality Assurance/Quality Control (QA/QC) plan for the company.

External Leadership / Community

• Assure that the firm is consistently presented in a strong, positive image to relevant stakeholders
• Establish Corporate Social Responsibility (CSR) program